If a main campus student (that is, a student not enrolled in an adult/online degree completion program) wishes to withdraw from all courses before the end of the semester, he or she must:
- Obtain a withdrawal form from the Registrar’s Office and complete the student information portion.
- Obtain required signatures from his or her Academic Advisor (or dean, in the event that the advisor is unavailable), as well as the Office of Housing and Residential Education, if applicable.
- Submit the completed withdrawal form to the Registrar’s Office for processing, along with his or her student ID card.
- Refunds due to a withdrawal from Reinhardt University are processed according to the submission date and the refund policies listed in this catalog.
Students who complete the appropriate paperwork and withdraw before midterm of the respective term or sub-term of a course will receive a grade of W. Students who cease attending the university without completing the appropriate paperwork or who initiate a withdrawal after the published deadline for the last date to withdraw without penalty will receive a grade of F.
If a student in an online program wishes to withdraw from the university, it is his or her responsibility to notify his or her advisor that he or she wishes to withdraw, and to contact the Office of Financial Aid to determine how withdrawing will impact his or her financial aid. The student’s advisor will arrange the appropriate electronic withdrawal form and will involve the Office of the Registrar in the finalizing the withdrawal.
Online students can also be withdrawn from the university due to lack of participation in their program. Students who have not completed initial course activities during the first week of the term will be administratively withdrawn. Attention should be given to the course syllabus for ongoing course attendance expectations. An administrative withdrawal may negatively impact a student’s financial aid or balance with the university.
Students who wish to withdraw at the end of a semester for which they are currently enrolled should initiate the withdrawal process during their last days on campus (or during finals, for online students) to ensure they receive credit for all courses.
Students who wish to withdraw between semesters, or after the end of a semester when they are not enrolled for a subsequent semester, should follow the process outlined above for their respective program, but will not be subject to academic penalties or refunds.
It is ultimately the obligation of the student to initiate and complete withdrawal paperwork in a timely manner and in accordance to university policy. Untimely or incomplete withdrawal may adversely affect a student’s balance with Reinhardt University, or his or her financial aid eligibility at other institutions. A third party (parent, guardian, relative, friend, coach, significant other, etc.) may not initiate or complete withdrawal paperwork on behalf of the student.
Academic transcripts are not automatically issued to withdrawing students; withdrawing students who wish to request a transcript must do so in the process outlined under Academic Transcripts in the Academic Policies and Procedures section of the catalog (Section H). For more information on how withdrawing from the university may affect a student’s balance with the University, including withdrawal refund policies, please see the Reinhardt University Refund Policies earlier in this section of the catalog. For more information on the deadline to withdraw with a W, please see the Academic Calendar in section V of this catalog.