Student Book Voucher Policy and Procedure

• If a credit balance will occur on the account, and the student meets the requirements for a book voucher, the student must login to eCampus bookstore to access their voucher and order books. 
• Book vouchers will be available at the beginning of each semester until the the end of the second week of class. 
• Book vouchers will not be available after the second week of class. Students must purchase all required books at the beginning of the semester.

Note: “Beginning of the semester” only applies to the beginning of full session fall and full session spring semester. All session I and II books should be included on the book voucher at the beginning of fall and spring semesters.

• A book voucher can only be used to purchase text books. 
• No student is allowed to purchase books for another student with a book voucher.

Credit Balance Refund Policy

Financial Aid programs will be credited on student accounts in the following order each semester, if eligible:

1. Federal PELL Grant. 
2. Federal Supplemental Education Opportunity Grant (FSEOG). 
3. Georgia Tuition Equalization Grant (GTEG). 
4. HOPE Scholarship
5. Non-federal or non-state Scholarships. 
6. Institutional (Reinhardt University) Scholarships.

Credits involving institutional and noninstitutional scholarships are treated differently because the amount of institutional aid is capped for each student.

Institutional Scholarship Recipients: If an institutional scholarship creates a credit balance on your account, the amount of your institutional scholarship will be reduced to cover only the amount you owe as outlined in your Reinhardt University Institutional Aid Agreement. The total amount of institutional scholarships may not exceed the cost of tuition and on-campus room and board when added to any other institutional scholarship or grant the student may be eligible to receive. This excludes loans or work-study.

Non-federal or non-state Scholarship Recipients: If a non-federal or non-state scholarship creates a credit balance on your account, you can receive a refund from that scholarship of up to the amount of the scholarship after you have received all your financial aid and your tuition has been paid. Any remaining excess funds (after you have received your refund) will be deducted from your institutional (Reinhardt University) scholarship awards.

Return of Title IV Funds

If a recipient of Title IV aid withdraws during a payment period (or a period of enrollment), the institution must calculate the amount of Title IV aid the student did not earn. Unearned Title IV funds must be returned to the Title IV programs. The Return of Title IV Funds policy applies through 60% of enrollment period.

The Title IV funds earned is calculated by the number of calendar days completed, divided by the number of calendar days in a period. The result is the percentage completed (earned).

Title IV funds will be returned in the following order:

• Unsubsidized Federal Stafford Loan. 
• Subsidized Federal Stafford Loan.
• Federal PLUS Loan. 
• Federal Pell. 
• FSEOG. 
• Other Title IV

Students with questions about refund policies should contact the Office of Student Financial Aid.

Residence Hall and Meal Plan Refund Policy

A residential student who moves out of the residence hall within the first two weeks of class will receive a prorated refund based upon the policy listed below.

Refunds and Disciplinary Action

Students suspended or expelled for disciplinary reasons are not entitled to a refund of any deposits, tuition, or fees paid. Students who must vacate their residence hall rooms as a result of disciplinary actions (but are allowed to continue attending classes) are not eligible for a refund of that semester’s room rent; however, meal cards may continue to be used in the Gordy Center.